Carriage Lawn at Barkley

Meeting Minutes

 

Monday, February 5, 2007

 

  1. Call to Order
    1. Manoucher Nayeri, called to order the regular meeting of the Carriage Lawn at Barkley at 06:30pm on Monday, February 5, 2007
    2. Location: Koger Management Office at Koger Management Office,                       4105 Rust Road, Fairfax, VA 22030

 

  1. Roll Call
    1. Carrol Mallory, elected Secretary for this meeting, conducted a roll call.
    2. The following persons were present:

Manoucher Nayeri

Sanjay Vakharia

Carol Mallory                          

Reinaldo Salva from Koger Management

 

  1. Approval of Garbage Disposal Contract with America Disposal Services
    1. BOD reviewed Contract (see attached Exhibit A).
    2. Manoucher made motion to approve contract, Sanajy second and Carol approved.
    3. Manoucher signed the contract and directed Koger to get a contract signed by American Disposal and provide copy to BOD at next meeting.

 

  1. Approval of Budget
    1. BOD reviewed and discussed Budget for 2007 (see attached Exhibit B).
    2. Carol made motion to approve, Manoucher second and Sanjay approved.
    3. Cover letter for budget to be drafted by Koger and mailed to HOA residents along with 2007 Budget.

 

  1. Centex
    1. Reinaldo to follow up with Steve Webber at Centex on

                                                               i.      Pending bond release issues.

                                                             ii.      Tree removal and replanting for specific residents who had trees planted on personal property without homeowners consent.

 

  1. Outstanding HOA dues
    1. Reinaldo to review account history for Azar Sanam, Ahmed Khan, and El Gharib and recommend collection actions at next meeting.

 

  1. Review of Financials
    1. BOD reviewed and discussed financials. Koger to follow up on following action items

                                                               i.      Provide details on prepaid expenses (Account 1430): BOD expressed concern that Koger has not provided visibility to this issue despite numerous requests from BOD

                                                             ii.      Explain negative late fee and legal reimbursement balances (Account Number 42500 and 42600)

                                                            iii.      Explain variance to budget in ground maintenance fee (account 52300)

                                                           iv.      Explain variance to budget in trash /recycling (account 53300)

                                                             v.      Explain variance to budget in management contract (account 58600)Provide details on prepaid expenses

                                                           vi.      Provide CD certificate for new CD with Mercantile Potomac Bank

                                                          vii.      Status update on 2004 and 2005 audit

                                                        viii.      Propose firm/s for 2006 audit

 

  1. New Business (not referenced above)
    1. BOD directed Koger to prepare a calendar and populate with BOD meeting dates, CD maturity dates and key contract renewal dates..

 

  1. Adjournment
    1. Sanjay Vakharia adjourned the meeting at 08:20pm, Manoucher second and Carol approved.
    2. Next meeting on Thursday February 22, 2007 at Fairhill Elementary School Library, Chichester Lane, Fairfax, Virginia 22031

 

Minutes submitted by:         Sanjay Vakharia

Minutes approved by:         BOD