Carriage Lawn at Barkley Homeowners Association

Board of Directors Meeting

Wednesday, August 17, 2005

A meeting of the Board of Directors of the Carriage Lawn at Barkley Homeowners Association was convened at Koger Management Office at 3554 Chain Bridge Road, Fairfax, VA  22030 at 7:30pm.

Attendance:  Marshall Manson     Manoucher Nayeri               Sanjay Vakharia              Ray Worley                       Carol Mallory                                                      Howell Thomas, Koger Management

Approval of previous meeting minutes:  Mr. Manson moved to approved the June 09, 2005 meeting meetings.  Motion was carried.  Minutes are to be added to CLB website.

Old Business

Way of Faith Building Proposal

Carol Mallory gave an update on the Way of Faith building proposal and parking garage including the potential impact to the neighborhood.   She gave a brief description of the effort.  Discussion ensued about the impact of this on CLB neighborhood.    

Action Item:  Motion to have CLB President Marshall Manson will contact sister neighborhood Barkley and understand their concerns and echo CLB as well.  Motion carried.

Future meeting location

Wednesday, October 12, 2005 at Fairhill Elementary

Review of Action Items from Previous Meetings

Follow up Action Item:  Estimate for painting visitor spots and residences addresses and Koger will send notice to CLB. 

Follow up Action Item:   Estimate for mulch  for railing area behind Modano Place, Koger will follow up with Board within two weeks of August meeting.

Follow up Action Items:  Parking proposal and estimate parking stickers for implementing proposed parking policy.  Koger will follow up within two weeks of August meeting.

Walk through with Centex

Review of walk through notes and outstanding actions times

Review of cost from American Trash

Issue of costs being passed by American Disposal to CLB HOA for the Fairfax County Trash fee and additional fuel costs

Action Item:  Koger will request from American disposal for a detailed costs of the increase of fees.  Motion made and carried to have this task done.

Vendor Bids

            Motion to bid for new trash service.

Action Item:  Koger will place new bid in recognition that the current contract expires March 2006

New Business

Community Letter

Motion for Marshall Manson to draft letter to send to the community of the recent achievements and progress to improving our community.

Action Item:  Marshall Manson will draft letter and circulate for comments.

Review of Budget

2006 Process - CLB recognizes that we need to scrutinize budget and how revenue will cover expenses.  Process will begin with October meeting with a follow up November meeting.

CLB HOA CD - Community Bank CD is to be reinvested.  Motion is reinvest in Community Association Bank and in a 4% CD.

Action Item:  Koger will file paperwork to reinvest CD.

            Review of June/July 2005 purchase history items

Action Item:  Several entries were erroneously entered/charged to CLB HOA.  Items identified will be corrected.

Proposal to recommend maintenance vendors on website

Sanjay Vakharia made recommendation to consider having CLB HOA make recommendation for listing maintenance vendors on website.  Discussion occurred and CLB made motion not to move forward at this time with this proposal.

Adjournment

Marshall Manson moved that the meeting adjourn.  Ray Worley second. Vote was unanimous.  The meeting was adjourned at 9:10 pm.

Next Meeting

Wednesday, August 17, 2005 at 7:30pm, at Fairhill Elementary                                   *Future meetings will be second Wednesday every other month at Fairhill.