Carriage Lawn at Barkely Homeowners Association

Board of Directors Meeting

December 9, 2004


Minutes

A meeting of the Board of Directors of the Carriage Lawn at Barkley Homeowners Association was convened at Fairhill Elementary School at 7:00 pm.

Attendance:

Bill Perrelli, President

Manoucher Nayeri, Vice President

Marshall Manson, Secretary

Kris Murthy, Treasurer

Carol Mallory, Director

Howell Thomas, Koger Management

Old Business:

  1. Approval of Minutes.
  2. Bill Perrelli moved to approve the Minutes for meetings held on August 17, 2004; September 20, 2004; October 19, 2004; and November 18, 2004. Kris Murthy seconded the motion. Vote: Unamimous.

  3. Consideration of Proposed FY 2005 Budget.
  4. The Board discussed the draft of the 2005 Budget and made various amendments.

    Bill Perrelli moved to increase Homeowners Association dues to $69.50 per unit per month. Carol Mallory seconded. Vote: 4 to 1.

    Marshall Manson moved to adopt the proposed budget as amended. Bill Perrelli seconded. Vote: Unanimous.

    The Board instructed Howell Thomas to proceed as quickly as possible with a letter to the community to explain the transition of management companies and for other purposes.

  5. Consideration of Landscaping Contract.
  6. The Board reviewed the discussion of landscaping bids and discussed actions o this topic since the last meeting.

    Marshall Manson reported that he had spoken with Pine Ridge and that they had agreed to reduce the snowplowing rates. The Board agree that Pine Ridge’s rate reduction was satisfactory.

    Marshall Manson moved to accept Pine Ridge’s bid to provide contract and snow removal services as modified by the subsequent conversation. Bill Perrelli seconded. Vote: Unanimous.

    The Board instructed Howell Thomas to complete arrangements with Pine Ridge and arrange for a contract to be signed.

  7. Follow up on tree stake problem.

Manoucher Nayeri mentioned that, in spite of the Board’s instructions to AC&M through SMS, no action had been taken to replace the missing tree stakes throughout the community.

As a result, the Board instructed Howell Thomas to arrange for Pine Ridge to complete such a replacement as soon as they took over the landscaping contract.

New Business:

  1. Kris Murthy expressed concern that association home owners who were renting their property were not providing the Board with copies of their leases as required under the by-laws and covenants.

The Board instructed Howell Thomas to include in the next letter to the community a reminder to homeowners who are renting to forward a copy of the lease to the Board at once. It was the sense of the Board that should renting owners not return the leases in a timely way, the Board take action to enforce the by-laws and covenants.

The Board also had short discussion of the procedures under law for fining an association member who is in violation of the covenants and/or by-laws.

Adjournment

Bill Perrelli moved that the meeting adjourn. Marshall Manson seconded. Vote: Unanimous. The meeting was adjourned at 8:20 pm.

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