Carriage Lawn at Barkely Homeowners Association

Board of Directors Meeting

November 18, 2004


Minutes

A meeting of the Board of Directors of the Carriage Lawn at Barkley Homeowners Association was convened at Fairhill Elementary School at 7:00 pm.

Attendance:

Bill Perrelli, President

Manoucher Nayeri, Vice President

Marshall Manson, Secretary

Carol Mallory, Director

Hammad Rizvi, SMS

Several Residents

Absent:

Kris Murthy, Treasurer

New Business:

  1. Consideration of Landscaping Contract.
  2. Board heard presentations from representatives of Pine Ridge Landscaping, Cedar Run Landscaping, and AC&M Landscaping.

    Following presentations, Board discussed disposition of landscaping contract.

    Residents commented that the storm drain needs to be a point of emphasis for the new landscaping contractor.

    Members indicated a consensus to select Pine Ridge to provide landscaping services if contractor was willing to reduce snow removal rates. Board directed Marshall Manson to call Pine Ridge forthwith and undertake negotiations.

  3. Discussion of Proposed FY 2005 Budget.
  4. Bill Perrelli indicated that he needed to depart the meeting. Board agreed to hold a special meeting on December 9 and delay consideration of the 2005 budget until that meeting.

    Mr. Perrelli departed the meeting, and the meeting continued with Mr. Manson, Mrs. Mallory, and Mr. Nayeri.

  5. Write off outstanding fees from previous owners.
  6. Marshall Manson moved that the Board write off accounts receivable from two residents totaling $26. Carol Mallory seconded the motion. Vote: Unanimous.

  7. Disposition of Certificate of Deposit.
  8. Marshall Manson moved that the Board allow a certificate of deposit, currently administered by SMS, to mature as scheduled on November 27. Manson further moved that the Board order the proceeds of the CD, a sum of $10,455.27, to be deposited in the Association’s operating account in order to facilitate the transfer of those funds into the custody of Koger Management. Carol Mallory seconded the motion. Vote: Unanimous.

    As the request of Hammad Rizvi, Marshall Manson signed the necessary documents ordering SMS to take the prescribed action.

  9. Annual meeting.
  10. Manoucher Nayeri moved that the Board set the Association’s annual meeting for Wednesday, January 19, 2005 at the Fairhill Elementary School. Marshall Manson seconded the motion. Vote: Unanimous.

  11. Letter from Sanjeev Goel, 8834 Royal Doulton
  12. The Board discussed Mr. Goel’s letter and directed SMS to inform Mr. Goel via e-mail that the Board was addressing his concerns about trees with Centex and that the process was taking longer than expected. The Board indicated its hope that the situation would be resolved next spring.

  13. Board Procedure for Handling Resident E-mail Inquiries
  14. Manoucher Nayeri asked that the Board establish a procedure for handling resident e-mails. Marshall Manson suggested that he would be happy to respond to any resident e-mails within 48 hours and copy the other Board members. If he did not do so, Mr. Nayeri would respond.

  15. E-mail from Richard Aldrich, 8831 Blue Royal Lane
  16. Marshall Manson agreed to respond to Mr. Aldrich’s e-mail informing him:

    1. That the new landscaping vendor would address the missing tree stake near his property.
    2. That the Board had no responsibility for damage to the siding on his home since the siding was his property.
  17. Condition of 2972 Lismore Lane

Manoucher Nayeri indicated that he believed the condition of this property was unacceptable. Marshall Manson agreed. The Board asked SMS to send a letter to the owner of the property and prepare to summon the owner to a Board meeting.

Adjournment

The meeting was adjourned at 9:35 pm. Vote: Unanimous.

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