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  Carriage Lawn @ Barkley Home Owners Association

 

 

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SPECIAL MEETING OF THE BOARD OF DIRECTORS

MINUTES – OCTOBER 30, 2002

A special meeting of the Board of Directors was convened at the residence of Bill Perrelli, located at 2947 Saxon Flowers Drive, Fairfax, Virginia.

ATTENDANCE:
            Kris Murthy            - President
            Bill Perrelli              - Vice President
            Sean Timm             - Treasurer
            Gene Chun             - Secretary
            Joe O’Brien            - Director
            Jan Ward                - CMC

CALL TO ORDER
The meeting was called to order by Kris Murthy at 7:30 P.M.

MATTERS FOR BOARD DECISION

Landscaping Contract
After considerable discussion and review of three proposals submitted, Bill Perrelli MOTIONED
and Gene Chun SECONDED to approve the proposal submitted by AC&M Professional Grounds
Maintenance for two (2) years provided the contractor is in agreement to the following revisions
and/or addendum.  VOTE: Unanimous
  • Owner’s Designated Representative: Change Jan Ward to Managing Agent
  • Owner’s Responsibilities: Remove first and third sentences in regards to staking the property and providing soil samples.
  • Insert: Contractor will provide a monthly accounting of services performed.
  • Insert: Contractor will attend board meetings at the request of the Board.
  • Contract Price:  Reduce to $46, 614.
  • Insert or Provide Addendum: Contractor will mow and edge front yards and side yards where applicable, unless otherwise noted by an Opt-Out Form provided by Managing Agent.
**Snow removal services will be provided by the landscaping contractor at no additional labor costs.

Trash Contract
Bill Perrelli MOTIONED and Sean Timm SECONDED to approve the proposal submitted by
American Disposal for trash services, provided the contractor will reduce its rates by
.25 cents/unit/month to a cost of $10.70/unit/month.  VOTE: 3-2



Fiscal Year 2003 Budget
Kris Murthy MOTIONED and Bill Perrelli SECONDED to approve a $9.50/unit/month increase in the assessments due to the increase in the Trash, Landscaping Services and the anticipated increase in the insurance rates. VOTE:  4-1


ADJOURNMENT    The meeting was adjourned at 8:55 PM.


Respectfully Submitted:        Attest:       
Jan Ward      CMC
Gene Chun    Secretary        Date




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