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  Carriage Lawn @ Barkley Home Owners Association

 

 

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BOARD OF DIRECTORS MEETING

WEDNESDAY, MAY 8, 2002

Fairhill Elementary School

FAIRFAX, VIRGINIA

7:30 PM


AGENDA


I.    CALL TO ORDER

II.    APPROVAL OF MINUTES – April 10, 2002 Meeting

III.    COMMITTEE REPORTS
·    ARB
·    Treasurer’s Report

IV.    MANAGEMENT REPORT

        A.    Matters for Board Decision
·    Investment
·    Policy Resolutions

        B.    Matters for Board Information
·    April 2002 Financial Statement
·    Delinquency Status Report
·    Towing Signs
·    Homeowner Letter
·    ARB –  issues

V.    OLD BUSINESS

VI.    NEW BUSINESS

VII.    OPEN FORUM

VIII.    ADJOURNMENT

Prepared By:
Jan Ward
Community Manager

Distribution:
Gene Chun                    Kris Murthy
Larry Joe O’Brien         Bill Perrelli
Sean Timm                    
 
CARRIAGE LAWN AT BARKELY HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
WEDNESDAY, MAY 8, 2002
MANAGEMENT REPOR


A.    MATTERS FOR BOARD DECISION

    A1)    Investment
For Board review and decision, the association has a Certificate of Deposit held at ACACIA in the amount of $15,561.46, which is scheduled to mature on May 18, 2002.  CMC is recommending that the funds be rolled over into another Certificate of Deposit.  At this time CMC is also recommending that the Board either take $5,000 from the Operating Account and increase the amount of the investment OR invest the $20,000+ in two separate Certificate’s of Deposit.
Attached is a rate sheet outlining the institutions CMC regularly deals with and the interest rates and terms being offered by those institutions.
                    ATTACHMENTS:    Rate Sheet

    A2)    Policy Resolutions

For Board review and decision, attached are two policy resolutions for the Board’s consideration.  Policy Resolution #2002-2 provides rules and regulations for the operation and parking of vehicles on the property.  Policy Resolution #2002-1, establishes procedures for the imposition of monetary charges by the Board for violations.
In accordance with Article VI of the Declaration, a Notice of Hearing must be sent to the Members of Carriage Lawn at Barkley Homeowners Association informing them that the purpose of the hearing is to establish two Policy Resolutions for the community.  Copies of the Resolutions will be sent along with the Notice (I have included a copy of the Notice of Hearing that would be sent to the Members).  At the hearing Members will be given an opportunity to state their concerns and/or comments relating to the Resolutions.  Afterwards the Board of Directors will vote whether or not to adopt the Resolutions.

                ATTACHMENTS:    Policy Resolutions

B.    MATTERS FOR BOARD INFORMATION

    B1)    April 2002 Financial Report
For Board review and information, attached is the April 2002 Financial Report.  The Association currently has 26,706.91 in its Operating Account and a Certificate of Deposit valued at $15, 464.27 which will mature on May 18, 2002. 
            ATTACHMENTS:    April Financial Report

    B2)    Delinquency Status Report
For Board review and information attached is the Delinquency Status Report.  There is currently one delinquent account. 
            ATTACHMENTS:    Delinquency Status Report

    B3)    Towing Signs
As requested by the Board, Henry’s Towing Service does provide signage and will install the signs throughout the community.  Henry’s Towing has requested that a board member meet with them on-site for placement of the signs.
                ATTACHMENTS:     None

    B4)    Homeowner Concern
For Board review and information, CMC received a letter from a homeowner who would like to address the board concerning the current procedures and meeting structure.  A copy of the letter is attached. 
        ATTACHMENTS:    Letter
   
    B5)    Architectural Review Board
The ARB has requested a meeting with the Board of Directors for the purpose of addressing some issues and concerns that the committee has.  The ARB will be present at the meeting.
        ATTACHMENTS:    email request


© Copyright Carriage Lawn @ Barkley Home Owners Association 2002. All rights reserved.